Importing to USA: “Importer Security Filing” ISF 10+2
Before merchandise can be imported into the United states the importer security filing (ISF) also called customs broker must submit electronically the 10+2 data elements to Customs at Border protection (CBP) no later than 24 hours prior to the cargo being loaded.
ISF required Elements (10+2 data Elements)
Who provides what?
- 10 elements must be submitted electronically by ISF Importers, or their agent no later than 24 hours before the cargo is shipped to the US.
- 2 elements must be submitted electronically by the carrier.
List of the 10 Elements required by the Importer
|1.Seller (Name & Address)||6.Importer of record NO (EIN or SSN)|
|2. Consolidator (Name & Address)||7. Ultimate consignee NO (EIN or SSN)|
|3. container stuffing location ( Schedule & Address)||8. Manufacturer (Name & Address)|
|4. Buyer ( Schedule & Address)||9. HTS Number|
|5.Ship to ( Name & Address)||10. Country of origin|
Below you will find Details regarding the 10 elements
ISF filer must provide the complete name, address, city, state, zip code, telephone, fax number, and email address of the seller.
ISF filer must provide the complete name, address, city, state or province, postal code, telephone and fax number of the person or company that loaded the imported cargo into the container.
Container stuffing location
ISF filer needs to provide the complete name, address, city, state or province, postal code, telephone and fax, number of the person or company that loaded the container.
Name and address of the last known entity to whom the goods are sold or agreed to be sold.
ISF filer needs to provide the complete name, address, city, state, zip code, telephone and fax number of the first person or company that will be receiving the imported cargo imported to the united states.
Importer of record No. (IOR)
IOR is the person or organization that is responsible for all paperwork and other formal documents required to enter imported goods to the USA.
It consists on providing the appropriate entry documents for clearance through Customs Border Protection (CBP) at US ports, payment of any duties, levies or fines, product classification and certification and any other obligation.
Full name, address, employer identification number or CBP assigned number and social security number of the party on whose account the goods are being shipped.
Name and address of the manufacturer that assembles, produces or grows the commodity. Or the name and address of the supplier of the finished goods in the country from which they are leaving.
(HTS-US) code “Harmonized Tariff Schedule of the United states code”
HTS code Is a specific 10- digit import classification system to the United states. HTS codes, also called HTS numbers are administrated by the US international trade commission (ITC).
Country of origin
Origin of the products, where they were produced, manufactured or grown.
+2 data elements which are entirely the responsibility of the carrier:
- Vessel stow plan
- Container status messages
The consequences of non- compliance with the ISF 10+2
There are four types of non-compliance:
- Not making the declaration.
- Making a mistake or submitting an incomplete declaration.
- Submitting a declaration after the deadline.
- Not cancelling a declaration in case, the cargo changes destination or it is abandoned
- The percentage of incorrect declaration.
- Measures taken by the importer to rectify the non-compliance.
- Circumstances beyond the control of those making the declaration
- Incorrect information having been supplied by someone in the logistics chain.
- The safe port requires the department of Homeland security to collect the 10+2 information by an Automated Targeting System that helps customs to analyze shipment information that helps customs to decide which containers needs more examination and which can move on without additional Checks.
- 10+2 elements must be submitted 24 hours at least prior to cargo loading at the port of lading. However, only two elements can be submitted while the vessel is still on the water, but no later than 24 hours prior to arrival. The container stuffing location and consolidator name and address
- Liquidation penalty of $5000 per violation in case of an inaccurate or missing document, it’s the importer responsibility to ensure that the ISF is filed and accurate.
- THE B/L should match your ISF to be approved. Such cargo shipment will be marked as non-compliance to ISF.
Most frequent Q&A
Q1: Can a Customs Broker be an agent for all of our ISF’s for a full year?
A: No. Each ISF is done on an individual basis. An ISF importer file the ISF themselves or hire an agent for each individual filing. There is no limit as to how many different agents an ISF Importer may use during the course of a year.
Q2: Does the ISF Filer need to be located in the US?
Q3: Does the “filing agent” for the importer have to be a Licensed Customs Broker? Can it be the foreign freight forwarder
A: A filing agent does not have to be a customs broker except for the case of a “unified filing.” A foreign freight forwarder can also be a filing agent.
Q4: When do we have to stop amending the ISF?
A: The Importer Security Filing must be amended if there is a change or more accurate information becomes available before the goods enter the limits of the port of first arrival in the United States.
However, if the flexible filing option (“FR”, “FT” or “FX”) is used, the ISF MUST be updated with the correct or more accurate information as soon as it is known, but in any event no later than 24 hours prior to arrival of the vessel in the first U.S. port. If better information does not become available and/or the original information is the best information, the ISF must still be completed using the “CT” amendment code
Q4: Are changes to the ISF after arrival at the port of discharge allowed or required?
A: Generally, the requirement to update an Importer Security Filing terminates when the vessel calls at the U.S. port of arrival. However, CBP will not restrict updates outside of this window
Q5: What happens if I fire my ISF Agent, but still need to update my ISF?
A: If an ISF Importer needs to update its own ISF that was initially submitted by its agent, the ISF Importer must contact a CBP Client Representative to have the original filing cancelled. After the original ISF has been cancelled by the CBP Client Representative, a new ISF may be submitted.
Q6: How will importers be able to amend the security filing if they don’t have access to the Importer Security Filing elements in CBP systems?
A: If the ISF Importer used an agent to perform the filing, the ISF Importer should contact its agent for assistance in amending the ISF.
Q7: How do I handle shipments sold on the water?
The ISF will need to be updated if the shipment is sold in transit. At a minimum, the ISF Importer must notify CBP that the goods have been sold, and the party must update the Buyer (Owner) field and any other field that the party knows has changed as a result of the sale. The ISF Importer remains liable for the timing and accuracy of the ISF filing.
Q8: Can I amend the bill of lading number on the ISF?
Yes. From a transactional standpoint, the system will allow an ISF Filer to update an existing ISF with a new bill of lading number. However, the ISF Importer is ultimately responsible for the timely, accurate, and complete submission of the Importer Security Filing.
Q9: What happens if I enter an ISF and then the shipments do not ship?
A: Withdraw the ISF by deleting it.
Q10: Will you allow the entry to update the ISF?
No. Stand-alone ISF transactions can only be updated by replace transactions. Furthermore, unified entry transactions will only update the ISF if the entry is replaced along with an ISF replace transaction.
Q11: CBP should create detailed amendment codes so changes to the ISF can be tracked more easily.
CBP agrees and will post a list of amendment codes, once they have been fully developed, in the next set of implementation guides.
- It’s very important to know what type of goods you are importing and to identify the proper HTS Numbers Before you import to the US.
- For ISF you can choose who will transmit and send necessary documents to related party.
- The process would be much easier if you keep communicating with your suppliers in China or any other country and with ISF filing agent or service provider.
- In case of door to door service, we will oversee all the process. Our team will be available for any inquiry.